Positions

Date Posted

6 Feb. 2002

Administrative Secretary

Inter-Agency Support Unit (IASU)

Location

Bangkok

Responsibilities

Under the direct supervision of the IASU Manager, the incumbent performs the following functions and duties:

  • Arrange appointments and maintain supervisorís calendar, receive visitors, place and screen telephone calls and emails;
  • Serve as a general point of contact for both incoming and outgoing communication with IASU;
  • Perform liaison duties with concerned parties, as appropriate;
  • Receive, screen, log and route correspondence/documents and maintain effective follow-up system;
  • Type and/or draft a wide variety of documents, reports and correspondence as directed;
  • Assist in the preparation of office budget and maintain necessary financial records;
  • Assist in requisitions of office supplies and equipment and arrange for control of distribution and maintenance of appropriate records;
  • Make travel arrangements for IASU staff  including preparation of travel claims
  • Maintain effective office filing system, both hard and soft versions;
  • Keep up-to-date data base on all relevant individuals and institutions, including their coordinates and a mailing list;
  • Maintain a calendar of relevant forthcoming events;
  • Maintain and update the UN System internet and intranet Web Sites;
  • Make necessary arrangements and assist in providing support to meetings, both internal and external;
  • Perform other duties as assigned

      Qualifications

      • University degree or Secretarial diploma
      • At least five years of secretarial / administrative work
      • Excellent computer skills, including maintenance of websites and database
      • Fluent in written and spoken English and Thai with ability to draft correspondence, minutes and concise reports
      • Strong organizational and interpersonal skills and the ability to work under pressure and with people from different cultural backgrounds
      • Familiarity with UN System is an advantage

      Application should be accompanied with full resume including three references and recent photo.  Please apply in writing, by 20th  February 2002, to:

      IASU Manager
      Office of the UN Resident Coordinator
      12th Floor, United Nations Building
      Rajdamnoen Nok Avenue
      Bangkok 10200

      ( Only the short-listed candidates will be notified.)

      Website: http://www.un.or.th

      Type of Employment: One - year Service Contract, renewable subject to satisfactory performance

       

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